We are very pleased about your interest in Theapolis. Data protection has a very high priority for us. Use of the Theapolis website is basically possible without any personal data. However, if you would like to use special services of our company through our website, processing of personal data may be necessary. If the processing of personal data is required and there is no legal basis for such processing, we generally seek your consent.
Theapolis, as controller, has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection can not be guaranteed. For this reason, every person concerned is free to submit personal data to us by alternative means, such as by post.
a) Personal data: Personal data means any information relating to an identified or identifiable natural person (hereinafter the "data subject"). A natural person is considered to be identifiable, directly or indirectly, in particular by association with an identifier such as a name, with an identification number, with location data, with an online identifier or with one or more special characteristics expressing the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person can be identified.
b) Affected person: Affected person is any identified or identifiable natural person whose personal data is processed by the controller.
c) Processing: Processing means any process or series of operations related to personal data, such as collecting, capturing, organizing, organizing, storing, adapting or modifying, reading out, querying, using, with or without the aid of automated procedures; disclosure through submission, dissemination or any other form of provision, reconciliation or association, restriction, erasure or destruction.
d) Restriction of processing: Restriction of the processing is the marking of stored personal data with the aim to limit their future processing.
e) Profiling: Profiling is any type of automated processing of personal data that involves the use of such personal information to evaluate certain personal aspects relating to a natural person, in particular aspects relating to job performance, economic situation, health, personal To analyze or predict preferences, interests, reliability, behavior, whereabouts, or relocation of that natural person.
f) Pseudonyms: Pseudonymisation is the processing of personal data in such a way that personal data can no longer be assigned to a specific data subject without additional information, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that the personal data not assigned to an identified or identifiable natural person.
g) Responsible or controller: The controller or controller is the natural or legal person, public authority, body or body that, alone or in concert with others, decides on the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union law or the law of the Member States, the controller or the specific criteria for his designation may be provided for under Union or national law.
h) Processors: A processor is a natural or legal person, public authority, body or body that processes personal data on behalf of the controller.
i) Receiver: Recipient is a natural or legal person, agency, agency or other entity to whom Personal Data is disclosed, whether or not it is a third party. However, authorities which may receive personal data under Union or national law in connection with a particular mission are not considered to be beneficiaries.
j) Third: Third is a natural or legal person, public authority, body or body other than the data subject, the controller, the processor and the persons authorized under the direct responsibility of the controller or processor to process the personal data.
k) Consent: Consent is any expression of will voluntarily and unequivocally made by the data subject in the form of a statement or other unambiguous confirmatory act expressing to the data subject that they consent to the processing of the personal data concerning them is.
2. Name and address of the controller
The persons responsible within the meaning of the General Data Protection Regulation, other applicable data protection laws in the member states of the European Union and other regulations with data protection character character can be found in our Impressum - Legal Notice.
The data subject can prevent the setting of cookies through our website at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Furthermore, already set cookies can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.
4. Collection of general data and information
The website of Theapolis collects a series of general data and information each time the website is accessed by an affected person or an automated system. This general data and information is stored in the log files of the server. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrers), (4) the sub-web pages, which can be accessed via (5) the date and time of access to the website, (6) an Internet Protocol (IP) address, (7) the Internet service provider of the accessing system and (8) other similar data and information used in the event of attacks on our information technology systems.
When using this general data and information, Theapolis does not draw conclusions about the data subject. Rather, this information is required in order to (1) correctly deliver the contents of our website, (2) to optimize the content of our website and to advertise it, (3) to ensure the continued functioning of our information technology systems and the technology of our website, and ( 4) to provide law enforcement authorities with the necessary information for prosecution in case of a cyberattack. This anonymously collected data and information is evaluated by Theapolis on the one hand statistically and further with the aim to increase the data protection and data security in our company, in order to ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by an affected person.
5. Registration on our web page
The data subject has the possibility of registering on the website of the controller, providing personal data. The personal data to be sent to the controller is derived from the respective input mask used for the registration. The personal data entered by the data subject shall be collected and stored solely for internal use by the controller and for his own purposes. The controller may arrange for the disclosure to one or more processors, such as a mailing service, who also uses the personal data solely for internal use attributable to the controller.
By registering on the website of the controller, the IP address assigned by the Internet service provider (ISP) of the data subject, the date and time of registration are also stored. The storage of this data takes place against the background that only so the misuse of our services can be prevented, and this data if necessary to clarify committed offenses. In this respect, the storage of this data is required to secure the controller. A disclosure of this data to third parties is not, as long as there is no legal obligation to disclose or the disclosure of law enforcement serves.
By registering the data subject voluntarily providing personal data, the data controller serves to provide the data subject with content or services that, due to the nature of the case, can only be offered to registered users. Registered persons are free to change the personal data given at registration at any time or to have it deleted completely from the database of the controller, but only if the deletion does not conflict with any statutory storage requirements.
The controller shall, at any time upon request, provide information to each data subject as to which personal data about the data subject is stored. In addition, the data controller corrects or deletes personal data at the request or notice of the data subject, insofar as this does not conflict with any statutory retention requirements. Since at Theapolis less than nine people are constantly entrusted with the automated processing of personal data, we are exempt from the appointment of a data protection officer according to § 4f para. 1 S. 4 BDSG. All employees of the data controller of the data subject are available as contact persons in this connection.
6. Use of personal information
Theapolis may use personal data entered by the data subject for legitimate business interests. These include:
a) To charge owed money
This includes sending emails, bills and late payments.
b) To send system alerts concerning the registration and the user account
For example, Theapolis may inform the data subject about temporary or permanent changes to services, such as: Scheduled outages, or send their account or security notifications, eg. B. Abuse warnings. The system administrator can disable receiving system alerts by deleting their Theapolis user account.
c) To send service messages concerning services and functions (newsletter)
For example, Theapolis may inform the data subject about new features, version updates, and publications that are important to the current and future best use of Theapolis services and features. Theapolis uses Mailchimp, an e-mail delivery service that includes tracking, to send service messages. The affected person can deactivate the receipt of the service messages at any time in their user account or by clicking on the corresponding mail.
d) To communicate through the user account and to provide customer support
The data subject can send personal messages through their user account, communicating with the Theapolis data controller. Similarly, Theapolis can provide personal customer support through the messaging feature. When a new message has been received in the user account, the data subject will be notified by e-mail. The notification by e-mail can deactivate the data subject at any time in their user account.
f) To comply with legal requirements, including compliance with court orders, valid detection requirements, valid subpoenas and other appropriate legal mechanisms.
g) To provide information to representatives and consultants, including lawyers and accountants, to help us comply with legal, accounting or safety requirements.
h) To prosecute and defend arbitration or similar litigation.
i) To respond to legitimate requests from authorities, including compliance with national security or law enforcement requirements.
j) Other purposes.
To carry out other legitimate business purposes as well as other legitimate purposes through which Theapolis will notify the data subject.
7. Success measurement (tracking)
Theapolis service announcements (newsletters) may contain so-called counting pixels. A counting pixel is a miniature graphic that is embedded in those emails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns. Based on the embedded pixel, Theapolis can detect if and when an email was opened by an affected person and which links in the email were accessed by the data subject. Such personal data collected via the pixel counts contained in the newsletters will be stored and evaluated by the controller or its processor to optimize the delivery of service messages and to better adapt the content of future service messages to the interests of the data subject. This personal data will not be disclosed to third parties. Affected persons are at any time entitled to revoke the declaration of consent made via the double-opt-in procedure. After revocation, this personal data will be deleted by the controller. The person concerned can deactivate the receipt of service messages at any time in their user account or by clicking on the corresponding mail.
8. Contact opportunitiy through the web site
The Theapolis website contains information required by law to allow us to quickly connect with our company and communicate with us directly, which also includes a general address of the so-called electronic mail (e-mail address). If an affected person contacts the data controller by e-mail or through a contact form, the personal data provided by the data subject will be automatically saved. Such personal information provided on a voluntary basis by a data subject to the controller is stored for the purposes of processing or contacting the data subject. There is no disclosure of this personal data to third parties.
9. Not applicable
10. Routine deletion and blocking of personal data
The controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of the storage or, if so required by the European legislature and other legislators in laws or regulations, that of the controller subject to was provided. If the storage purpose is omitted or if a storage period prescribed by the European directives and regulations or any other relevant legislature expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.
11. Rights of the data subject
a) Right to confirmation: Each data subject has the right, as granted by the European Di- rective and Regulatory Authority, to require the controller to confirm whether personal data relating to him / her is being processed. If an affected person wishes to exercise this right of confirmation, they can contact an employee of the controller at any time.
b) Right to information: Any person affected by the processing of personal data shall have the right granted by the European legislature and the legislature at any time to obtain from the controller information free of charge concerning the personal data stored about him and a copy of that information. In addition, the European Di- rective and Regulatory Authority has provided the data subject with the following information: the processing purposes, the categories of personal data being processed, the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of beneficiaries in third countries or international organizations, if possible, the planned duration for which the personal data are stored or, if that is not possible, the criteria for determining that duration, the right to rectification or deletion of those concerned personal data or restriction of processing by the controller or a right to object to such processing, the existence of a right of appeal to a supervisory authority. If the personal data are not collected from the data subject: All available information on the origin of the data, the existence of automated decision-making including profiling according to Article 22 (1) and (4) of the GDPR and - at least in these cases - meaningful information about the data logic involved, and the scope and intended impact of such processing on the data subject. Furthermore, the data subject has a right of access as to whether personal data has been transmitted to a third country or to an international organization. If this is the case, then the data subject has the right to obtain information about the appropriate guarantees in connection with the transfer. If an affected person wishes to avail himself of this right to information, he may at any time turn to the employees of the controller.
c) Right to rectification: Any person affected by the processing of personal data has the right granted by the European directive and regulatory authority to demand the immediate correction of incorrect personal data concerning them. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing. If an affected person wishes to exercise this right of rectification, they may, at any time, contact the employees of the controller
d) Right to cancellation (right to be forgotten): Any person affected by the processing of personal data shall have the right granted by the European Directives and Regulators to require the controller to immediately delete the personal data concerning him, provided that one of the following reasons is satisfied and the processing is not required:
- The personal data has been collected for such purposes or otherwise processed for which they are no longer necessary.
- The data subject withdraws the consent on which the processing was based on Article 6 (1) (a) of the GDPR or Article 9 (2) (a) of the GDPR and lacks any other legal basis for the processing.
- The data subject submits an objection to the processing pursuant to Art. 21 (1) DS-GVO, and there are no legitimate reasons for the processing, or the data subject appeals pursuant to Art. 21 (2) DS-GVO the processing.
- The personal data was processed unlawfully.
- The deletion of personal data is required to fulfill a legal obligation under Union law or the law of the Member States to which the person responsible is subject.
- The personal data were collected in relation to information society services offered pursuant to Art. 8 para. 1 DS-BER.
If one of the above reasons is correct and an affected person wishes to arrange for the deletion of personal data held by Theapolis, they may, at any time, contact an employee of the controller. This will cause the request for deletion to be fulfilled immediately.
If Theapolis' personal information has been disclosed to third parties and if our company is responsible for deleting personal data as the person responsible under Article 17 (1) of the GDPR, Theapolis will take appropriate measures, including technical ones, taking into account available technology and implementation costs Inform other data controllers processing the published personal data that the data subject has requested that these other data controllers delete all links to such personal data or copies or replications of such personal data, as far as the processing is not required. An employee of Theapolis will arrange the necessary in individual cases.
e) Right to restriction of processing: Any person affected by the processing of personal data has the right granted by the European directive and regulatory authority to require the controller to restrict the processing if one of the following conditions applies:
- The accuracy of the personal data is contested by the data subject for a period of time that allows the data controller to verify the accuracy of the personal data.
- The processing is unlawful, the data subject refuses to delete the personal data and instead requests the restriction of the use of the personal data.
- The data controller no longer needs the personal data for processing purposes, but the data subject requires them to assert, exercise or defend their rights.
- The person concerned has objected to the processing acc. Art. 21 para. 1 DS-GVO and it is not yet clear whether the legitimate reasons of the person responsible outweigh those of the person concerned.
If one of the above conditions is met and a data subject wishes to request the restriction of personal data held by Theapolis, the data subject may contact the data controller at any time. An employee will cause the restriction of processing.
f) Right to data portability: Any person affected by the processing of personal data shall have the right granted by the European Di- rective and Regulatory Authority to receive the personal data concerning him / her provided to a controller by the data subject in a structured, common and machine-readable format. It also has the right to transfer this data to another person responsible without hindrance by the controller to whom the personal data were provided, provided that the processing is based on the consent pursuant to Art. 6 (1) (a) GDPR or Art. 9 para 2 (a) of the GDPR or on a contract pursuant to Article 6 (1) (b) of the GDPR and processing by automated means, unless the processing is necessary for the performance of a task of public interest or in the exercise of official authority, which has been assigned to the controller. Furthermore, in exercising their right to data portability under Article 20 (1) of the GDPR, the data subject has the right to obtain that the personal data is transmitted directly from one controller to another, where technically feasible and if so this does not affect the rights and freedoms of others. To assert the right to data portability, the data subject may, at any time, contact a Theapolis representative.
g) Right to objection: Any person concerned by the processing of personal data shall have the right conferred by the European directive and regulatory authority at any time, for reasons arising from its particular situation, against the processing of personal data relating to it pursuant to Article 6 (1) (e) or f DS-GVO takes an objection. This also applies to profiling based on these provisions. Theapolis will not process personal data in the event of an objection unless we can demonstrate compelling legitimate grounds for processing that outweigh the interests, rights and freedoms of the data subject, or processing for the purposes of asserting, exercising or defending legal claims ,
In addition, the data subject has the right, for reasons arising from his / her particular situation, to process personal data concerning him or her at Theapolis for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (1) GDPR To object, unless such processing is necessary to fulfill a public interest task.
In order to exercise the right of opposition, the data subject may directly contact a Theapolis representative. The data subject is also free, in the context of the use of information society services, notwithstanding Directive 2002/58 / EC, to exercise his right of opposition by means of automated procedures using technical specifications.
h) Automated decisions in individual cases including profiling: Any person concerned by the processing of personal data shall have the right, as granted by the European legislature and the legislature, not to be subject to a decision based solely on automated processing, including profiling, which has a legal effect on it or, in a similar manner, significantly affects it; unless the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) permitted by Union or Member State legislation to which the controller is subject, and that legislation provides for appropriate measures to safeguard the rights and freedoms and the legitimate interests of the data subject; or (3) with the express consent of the data subject.
If the decision (1) is required for the conclusion or performance of a contract between the data subject and the controller or (2) is made with the explicit consent of the data subject, Theapolis shall take appropriate measures to safeguard the rights, freedoms and legitimate interests of the data subject person, including at least the right to obtain the intervention of a person by the controller, to express his / her own position and to challenge the decision. If the data subject wishes to enforce automated decision-making rights, they may contact an employee of the controller.
i) Right to revoke a data protection consent: Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to revoke consent to the processing of personal data at any time. If the data subject wishes to assert their right to withdraw consent, they may, at any time, contact an employee of the controller.
12. Data protection in applications and in the application process
The controller collects and processes the personal data of applicants for the purpose of processing application procedures. The processing can also be done electronically. This is particularly the case if an applicant submits the relevant application documents by electronic means, for example by e-mail or via a web form of the controller, which is on the website. If no employment contract is concluded with the candidate by the controller, the application documents will be automatically deleted two months after the announcement of the rejection decision, provided that deletion does not prejudice any other legitimate interests of the controller. Other legitimate interest in this sense, for example, a burden of proof in a procedure under the General Equal Treatment Act (AGG).
13. Legal basis of processing
Art. 6 I lit. A DS-GMO serves our company as the legal basis for processing operations in which we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfill a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Art. 6 I lit. b DS-GMO. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in the case of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfillment of tax obligations, the processing is based on Art. 6 I lit. c DS-GMO. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises were injured and his or her name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 I lit. d DS GMOs are based. Ultimately, processing operations could be based on Art. 6 I lit. f DS GMOs are based. Processing operations that are not covered by any of the above legal bases are based on this legal basis if processing is necessary to safeguard the legitimate interests of our company or a third party, unless the interests, fundamental rights and fundamental freedoms of the person concerned prevail. Such processing operations are particularly permitted because they have been specifically mentioned by the European legislator. In that regard, it considered that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, second sentence, DS-BER).
14. Qualified interests in the processing being pursued by the controller or a third party
Is the processing of personal data based on Article 6 I lit. f DS-GMO is our legitimate interest in conducting our business for the benefit of all of our employees and our shareholders.
15. Duration for which the personal data is stored
The criterion for the duration of the storage of personal data is the respective statutory retention period. After the deadline, the corresponding data will be routinely deleted, if they are no longer required to fulfill the contract or to initiate a contract.
16. Legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision
We clarify that the provision of personal information is in part required by law (such as tax regulations) or may result from contractual arrangements (such as details of the contractor). Sometimes it may be necessary for a contract to be concluded that an affected person provides us with personal data that must subsequently be processed by us. For example, the data subject is required to provide us with personal information when our company concludes a contract with her. Failure to provide the personal data would mean that the contract with the person concerned could not be closed. Prior to any personal data being provided by the person concerned, the person concerned must contact our employees. Our employees will inform the individual on a case-by-case basis whether the provision of the personal data is required by law or contract or is required for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of the non-provision of the personal data.
17. Existence of automated decision-making
As a responsible company, we refrain from automatic decision-making or profiling.
18. External serviceprovider
Theapolis uses the following external service providers to help optimize the service. Insofar as these service providers process data on behalf of Theapolis, agreements have been concluded with them which set the European data protection standards as binding and, in particular, prohibit the use of the data for other purposes
https://www.google.com/intl/de/policies/privacy. We also offer the option to disable the collection of your website usage data for this website. For this purpose, a special opt-out cookie is set, which prevents the future collection of your usage data when visiting this website. To use this function, please click on the following link:
Disable Google Analytics data collection for this site
: We send our newsletter via the service MailChimp, which stores your newsletter, login and interaction data.
Theapolis uses MailChimp (or Mandrill to send user-relevant information) to send its newsletters. This is a service of The Rocket Science Group LLC, 512 Means Street, Suite 404, Atlanta, GA 30318, USA. Your data stored during the newsletter registration (e-mail address, name, IP address, date and time of your registration, if applicable) as well as date and time when e-mails were read and how e-mails interact were transferred in the form of web beacons to a server of The Rocket Science Group in the USA and stored there. This allows user behavior to be evaluated. For more information about privacy at MailChimp, please visit: https://mailchimp.com/legal/privacy. Subscribing to this newsletter and consenting to the storage of your data may be terminated or revoked at any time in the future. For details see section 7.
We use the Bugsnag service of Bugsnag Inc. 939 Harrison St, San Francisco, CA 94107, USA ("Bugsnag"). This service enables us to quickly identify any errors that have caused Theapolis to fail or crash and thereby improve our service. If an error occurs, the calling IP address (in an anonymous form), settings data, details of the page where the error occurred, and the data built into it are sent to Bugsnag to evaluate the error. For more information about privacy at Bugsnag, see:
(5) Privacy Statement TLS encryption with https:
We use https to transmit data securely on the Internet (data protection through technology design Article 25 paragraph 1 GDPR). By using TLS (Transport Layer Security), an encryption protocol for secure data transmission over the Internet, we can ensure the protection of confidential data. You acknowledge the use of this safeguard of the data transfer at the small lock symbol in the upper left corner of the browser and the use of the scheme https (instead of http) as part of our Internet address.
More information on Cloudflare's privacy can be found on
We use MaxCDN from NetDNA, LLC (3575 Cahuenga Blvd. West, Suite 330, Los Angeles, CA 90068, USA, "MaxCDN") on our website. CDNs reduce the load time of popular Java Script libraries and fonts because the files are transferred from fast, near-site or low-utilization servers. Among other things, your IP address will be transmitted to MaxCDN. The provider operates servers in the EU, but it can not be ruled out that your browser also accesses servers outside the EU. The contents of our service and communication are not handled via CDN. To prevent Java Script execution altogether, you can install a Java Script Blocker in your browser. For more information on the privacy of the provider, see
19. Social Media